Strategic Planning of Knowledge Management Systems : A Problem Exploration Approach

Abstract: Knowledge management (KM) is focused on the problems and opportunities of using organizational knowledge as a resource. Information systems that are used to support KM processes are called knowledge management systems (KMS). A KMS is distinguished from any information system by the organizational processes that it supports, that is, creation, capture, storage and dissemination of competences and knowledge. The research area can be summarized as: “Perspectives and frameworks for the strategic planning of knowledge management systems, i.e. information systems for the support of organizational knowledge processes”. We approach the problem area from a strategic point of view, assuming that the problems of the area are based on a socio-technical dimension and that a multiple-paradigm approach is necessary for dealing with the problems of the various KM areas. The research strategy applied to achieve this is interpretative case studies. A number of case studies are used for exploring KM planning areas, developing frameworks for planning and testing the resulting approach. The empirical material consists of three main case studies, together with a number of secondary cases by other writers in the KM field. The outcome of the research is a planning approach, which is given the name: “The problem exploration approach”. The approach is intended for the generation of ideas of possible systems, as a strategic part of knowledge management systems planning. The purpose of the planning approach is to support the creation of a portfolio of KMS. A KMS portfolio is a structured set of information systems that could be developed for an organizational unit. The approach consists of five planning frameworks, all targeting different aspects of an organization. “The problem exploration approach” and its development process are then examined for more general insights into the subject of strategic KM planning. As an outcome of this examination a 12-point program for balancing a planning approach is presented.